Airport Delivery Fee Calculator — Calculate the True Cost of Airport Drop-offs

Delivery Details

Airport Parking Cost Per Hour ($)

Estimated Wait Time (minutes)

Include time for parking, walking to terminal, and waiting for customer

Driver Hourly Rate ($)

Round Trip Miles

Fuel/Vehicle Cost Per Mile ($)

IRS standard mileage rate is $0.67/mile for 2024

Equipment Value Being Delivered ($)

Used to suggest insurance/risk buffer in fee

Fee Breakdown

Total Delivery Cost

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Parking Cost —

Labor Cost —

Mileage Cost —

Suggested Airport Surcharge —

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How It Works

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Enter Airport Costs

Input the parking rate, how long you expect to wait, and your driver's hourly rate. Airport deliveries often cost more than people expect.

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See the Full Cost

Get a breakdown of parking, labor, and mileage costs. The calculator includes drive time to and from the airport at realistic speeds.

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Set Your Surcharge

The suggested surcharge includes a 30% margin plus a risk buffer based on equipment value, rounded to a clean price point.

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Reservety helps baby equipment rental businesses schedule airport deliveries, track driver assignments, and automate delivery fee calculations.

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Frequently Asked Questions

How much should I charge for airport delivery?

Most baby equipment rental companies charge $35-$100 for airport delivery, depending on distance and parking costs. The key factors are airport parking rates (which vary widely), wait time for delayed flights, and round-trip mileage. Use this calculator to find your actual cost, then add a 30% margin to set a profitable surcharge.

How do I handle flight delays on airport deliveries?

Build a 30-45 minute buffer into your estimated wait time. Some companies set a policy of waiting up to 60 minutes at no extra charge, with a per-15-minute fee after that. Track the flight status before leaving for the airport and communicate with the customer via text. Consider offering hotel delivery as an alternative at a lower fee.

Is airport delivery profitable for rental businesses?

Airport delivery can be very profitable if priced correctly, because it is a high-value convenience that customers willingly pay for. Families arriving with babies have no alternative for car seats and cribs. The key is pricing high enough to cover the worst-case scenario (long wait, expensive parking) while staying competitive with the convenience factor.